Privacy Policy

Last Updated: 12/02/2026

This Privacy Policy applies to all users of the Topsrecruit website (the "Platform") and explains how we collect, use, store, and protect personal data related to job seekers, employers, and other users. We are committed to complying with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. WHAT DATA WE COLLECT

Job Seekers

• Personal identifiers: Name, contact details (email, phone number), address (if provided)

• Professional information: Resume/CV content, work history, qualifications, skills, references

• Account data: Username, password (encrypted), communication preferences

• Usage data: Pages viewed, searches made, interactions with job postings

Employers

• Business details: Company name, registration number, address, contact information

• Account data: Username, password (encrypted), billing information (where applicable)

• Recruitment-related data: Job posting content, candidate shortlists, communication records with applicants

2. HOW WE USE YOUR DATA

We use personal data only for purposes that are lawful, fair, and transparent:

• To match job seekers with relevant employment opportunities

• To enable employers to manage recruitment processes and communicate with candidates

• To maintain and improve the Platform’s functionality and security

• To comply with legal obligations (e.g., record-keeping requirements)

• To send service-related updates and communications (with your consent where required)

3. DATA SHARING

We will not sell or rent personal data to third parties. Data may be shared only in the following circumstances:

• Between job seekers and employers as part of the recruitment process (with mutual consent)

• With service providers who assist us in operating the Platform (e.g., hosting, payment processing), under strict confidentiality agreements

• When required by law, court order, or government authority

• In connection with a business transfer (e.g., merger, acquisition)

4. DATA SECURITY

We implement appropriate technical and organisational measures to protect personal data from unauthorised access, use, alteration, or destruction, including:

• Encryption of sensitive data (e.g., passwords, payment details)

• Secure server storage and access controls

• Regular security audits and updates to our systems

5. YOUR RIGHTS AS A DATA SUBJECT

Under applicable law, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate or incomplete data

• Request erasure of your data (where legally permissible)

• Restrict or object to certain processing of your data

• Receive your data in a machine-readable format (data portability)

• Withdraw consent for processing at any time (where consent is the legal basis)

To exercise any of these rights, please contact us at info@topsrecruit.co.uk. We will respond to valid requests within one month.

6. DATA RETENTION

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected:

• Job seeker data: Retained until you request deletion or for 2 years after your last active use of the Platform (whichever comes first)

• Employer data: Retained for the duration of your account plus 3 years after account closure

• Legal compliance data: Retained for the period required by applicable laws

7. CHILDREN’S DATA

The Platform is not intended for use by individuals under the age of 16. We do not knowingly collect personal data from children, and will take steps to delete any such data if we become aware of it.

8. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy regularly.

9. CONTACT US

For questions, concerns, or requests related to privacy or data protection, please contact:

Topsrecruit
Email:info@topsrecruit.co.uk or Call us on 0204 572 1468